The Zambia Association of Manufacturers (ZAM), a prominent business association representing the manufacturing sector and related industries in Zambia, is seeking to recruit a Finance and Administration Specialist. This role demands a highly skilled professional who will take on significant responsibilities, including overseeing the Association’s financial and administrative functions and supervising the Admin and Finance Officer.
Department: Finance and Administration
Title: Finance and Administration Specialist
Reports to: Chief Executive Officer
Expected Start Date: Immediately
Location: Lusaka
Key Responsibilities:
- Accounting:
- Maintain accurate and comprehensive revenue and expenditure accounts.
- Lead the management of inventory, credit, collections, disbursements, deposits, and remittances.
- Establish and enforce strong controls for all revenues and expenses, ensuring the safeguarding of assets.
- Ensure accurate accounting for accruals in compliance with relevant standards.
- Oversee the management of office expenses, including petty cash, stationery, transport, and equipment.
- Manage payroll processing, voucher management, and timely fund distribution.
- Maintain an up-to-date Asset Register for the effective management of the Association’s assets.
- Prepare detailed budgets and cash flows to support strategic decision-making.
- Produce monthly, quarterly, and annual financial and management accounts.
- Develop and implement strategies for the timely disbursement of gratuities.
- Lead the preparation and coordination of externally audited financial accounts.
- Administration:
- Oversee the daily operations of the Association, ensuring effective personnel allocation and coordination.
- Supervise the Admin and Finance Officer, ensuring their tasks align with the organization’s objectives.
- Coordinate and facilitate meetings, seminars, conferences, and various committee meetings.
- Lead the preparation and submission of comprehensive monthly and quarterly departmental reports.
- Provide orientation and training for new employees, ensuring they understand and adhere to organizational policies.
- Manage and coordinate employee leave, human resources issues, and staff performance evaluations.
- Strategic Management:
- Collaborate with the CEO to develop and implement a robust financial sustainability strategy.
- Analyze revenue sources and develop strategies to enhance revenue growth.
- Develop and enforce policies that improve the working environment within the Secretariat.
- Establish and maintain systems and controls to ensure operational efficiency.
- Reporting and Coordination:
- Prepare and present comprehensive reports for both internal and external stakeholders.
- Coordinate and document committee meetings, ensuring follow-up on action items.
Person Specification:
- Full Grade 12 Certificate.
- Full ZICA Licentiate/Bachelor of Accountancy or equivalent.
- Minimum of 5 years of relevant work experience in finance and administration, preferably in a supervisory role.
- Proficiency in Pastel Accounting or equivalent financial software.
- Thorough understanding of International Financial Reporting Standards (IFRS) and International Accounting Standards (IAS).
- Membership in the Zambia Institute of Chartered Accountants.
- Strong report writing, analytical, and organizational skills.
- Excellent interpersonal and leadership abilities, with the capacity to manage and guide a team.
- Ability to work independently and under minimal supervision.
Application Submission:
Send applications with relevant qualifications and experience to info@zam.co.zm by 30th August 2024.
